About this role

Wells Fargo is seeking an Associate Executive Specialist -Executive Administrator to provide high‑quality administrative and operational support to the Head of Enterprise Functions Technology (EFT), India & Philippines, and the broader EFT India leadership team. This role is critical to enabling leader effectiveness through strong calendar, travel, expense, and meeting management, while also supporting business operations and select leadership initiatives.

The role is based in Bengaluru and requires strong judgment, discretion, attention to detail, and the ability to operate confidently in a fast‑paced, highly regulated environment.

In this role, you will:

Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables and pulling routine reports
Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions
Support projects
Assist with budget planning and compile statistical data for financial planning
Act as information source on group and company policies
Receive direction from supervisor and exercise judgement within defined parameters while developing understanding of the Administrative Support function
Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals
Interact with external customers.

Required Qualifications:

6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

6+ Months of experience supporting senior leaders (Director level or above) in an Executive Assistant or Executive Administrative role
Strong expertise in calendar, travel, and expense management in a matrixed, global organization
Excellent organizational, planning, and prioritization skills with strong attention to detail
High degree of professionalism, discretion, and ability to handle confidential and sensitive information
Strong written and verbal communication skills; ability to produce executive‑quality documents and correspondence
Proficiency with Microsoft Office tools (Outlook, Teams, Word, Excel, PowerPoint) and enterprise expense and travel systems
Ability to work independently, anticipate needs, and adapt quickly in a fast‑changing environment
Experience working in a regulated or compliance‑driven enterprise environment (preferred).

Job Expectations:

Provide a high level of professional, executive‑level administrative support, balancing core administrative responsibilities with ad‑hoc business and leadership initiatives
Manage heavy and complex calendaring, including coordination across time zones, prioritization of meetings, and proactive conflict resolution
Plan and coordinate complex domestic and international travel, including itineraries, visa documentation support, and contingency planning
Prepare, submit, and track expense reports in accordance with company policies and compliance requirements
Support leadership meetings, town halls, and business reviews by coordinating logistics, preparing materials, tracking action items, and following up on deliverables
Create, edit, and manage executive‑ready documents, presentations, emails, and briefing materials with high attention to quality and confidentiality
Act as a point of contact and information source on group, HR, finance, travel, and company administrative policies, escalating issues as appropriate
Support small projects and ongoing business initiatives such as tracking deliverables, maintaining key logs, and pulling routine reports
Collaborate and consult with peers, colleagues, and managers to resolve administrative or operational issues and achieve shared goals
Interact professionally with senior leaders, partners, vendors, and other internal and external stakeholders, exercising discretion and sound judgment
Receive direction from leadership and exercise independent judgment within defined parameters while continuing to build understanding of Wells Fargo’s administrative support function, policies, and controls

Posting End Date:

20 Apr 2026

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.